How to Use Microsoft Copilot: A Practical Guide

In today's working environment, efficiency and productivity matter more than ever. Microsoft Copilot has quickly become an essential assistant for anyone who works with Microsoft 365 day to day. In this guide, we will explain what Copilot is, how to access it, and how to make the most of it across the Microsoft apps you already use.

Microsoft Copilot is an AI-powered assistant built into Microsoft 365. It sits alongside Word, Excel, Outlook, PowerPoint and Teams, helping you draft documents, analyse data, summarise meetings and manage email with natural-language prompts. Rather than replacing the tools you already know, Copilot layers intelligent suggestions on top of them, so your workflow stays familiar while becoming noticeably faster. For a wider look at the subscription, see our guide on what Microsoft 365 includes.

Cost is usually the first question when considering Copilot. At Licendi, you can purchase a genuine annual Microsoft 365 subscription at a competitive price, with a first-month activation guarantee and support for installing your licence. You can see the product below, or browse the full subscriptions range for alternatives:

The first step is to make sure you have access to Copilot through Microsoft 365. If you have not activated it yet, follow the steps below:

• Step 1: Sign in to your Microsoft 365 account. Make sure you have valid credentials for the account that holds your Copilot licence.

• Step 2: Open the Copilot app. Once signed in, open Copilot from the Microsoft 365 app launcher or directly inside any supported Office application.

Copilot offers a range of features that evolve with each Microsoft 365 update. The most useful ones to start with include:

• Smart autocomplete. Use intelligent suggestions to speed up drafting documents and emails without losing your own voice.

• Real-time collaboration. Work alongside colleagues on documents and presentations, with Copilot summarising changes and suggesting refinements.

• Natural-language prompts. Ask Copilot to rewrite a paragraph, summarise a long thread or build a first draft from a short brief.

Copilot integrates tightly with the apps most teams rely on. Here is how it enhances each of the main ones:

• Outlook. Copilot helps you draft and reply to emails faster, suggests context-aware wording and surfaces the most important messages in a busy inbox.

• Teams. During meetings, Copilot can summarise discussions, capture action points and draft follow-up messages, so nothing gets lost between calls.

• PowerPoint. Turn a short prompt or a Word document into a structured deck, with suggested layouts, images and speaker notes you can refine.

• Excel. Copilot proposes formulas, explains complex spreadsheets in plain English and helps you build charts and pivot analyses without memorising syntax.

• Word. Draft reports, rewrite sections for a different tone and run advanced review passes covering style, clarity and grammar.

If you are still weighing up perpetual vs. subscription Office, our comparison of Office 2021 vs Microsoft 365 is a useful next read, and this guide on boosting productivity with Microsoft 365 shows how teams typically combine Copilot with the rest of the suite.

Microsoft Copilot is a genuinely useful assistant for day-to-day business work. Once you are comfortable with the basics, focus on writing clearer prompts, giving Copilot the right context (documents, emails, meeting notes) and reviewing its output before sending it on. With a valid Microsoft 365 licence and a little practice, Copilot quickly pays back the time you spend learning it. When you are ready, you can choose your Microsoft 365 subscription at Licendi and get started with full activation support.

Best regards,
The Licendi Team