The advantages of migrating to Office 365 for small business

In an increasingly digitized world, small businesses need software that allows them to be more efficient and competitive. In this blog, we will explore the benefits of migrating to Office 365 for small business in detail. We will also explain how to complete this process in a successful step-by-step manner.aso.

Digital transformation is a process that has become essential today for all those who want to grow and prosper. The adoption of cloud technologies and solutions, such as Office 365, is an important part of this change. This software is a set of cloud-based applications and services from Microsoft. It includes various productivity tools such as Word, Excel, Outlook or PowerPoint.  

With these tools, you will not only remain competitive in the market, but also optimize your operations, internal processes and improve the experience and productivity of your employees.

Guide to migrate to Office 365

Estos son los cinco pasos a seguir para migrarse a este software:

1. Planificar la migración. Determine los requisitos de su empresa, elija el plan de Office 365 adecuado y establezca un cronograma de migración.

2. Preparar el entorno actual. Antes de migrar, realice copias de seguridad de sus datos y sistemas actuales y asegúrese de que todos los dispositivos cumplan con los requisitos de sistema de Office 365.

3. Configurar Office 365. Cree cuentas de usuario en Office 365, configure su dominio personalizado y establezca las políticas de seguridad y privacidad necesarias.

4. Migrar datos y usuarios. Utilice las herramientas de migración proporcionadas por Microsoft para trasladar sus datos, correos electrónicos y contactos desde su sistema actual a Office 365.

5. Verificar y ajustar. Una vez completada la migración, verifique que todos los datos se hayan transferido correctamente y realice los ajustes necesarios en la configuración para optimizar el rendimiento de Office 365.

There are a variety of benefits to migrating to this software. However, in this blog we will only mention the most relevant benefits from our point of view. In total there are six and we will see them below.

First, Office 365 allows employees to access their documents, emails and applications from any device and anywhere with an internet connection, facilitating remote work and increasing productivity.

Second, with Office 365, employees can work together on documents and projects in real time, improving communication and streamlining work processes.

In addition, Office 365 offers advanced security and data protection measures, such as information encryption and multifactor authentication, to protect business data and prevent security breaches.

Office 365 is highly scalable and offers different plans to adapt to the needs and growth of each company, allowing small businesses to easily expand their services. At Licendi, you can find the following enterprise versions:

1: Microsoft 365 Enterprise Premium
2: Microsoft 365 Standard Enterprise
3: Microsoft 365 Business Applications
4: Microsoft Office 365 Enterprise Basic

By using this software, small businesses can reduce infrastructure and server maintenance costs, as all applications and services are hosted in the cloud.

This software easily integrates with other applications and services, both Microsoft and third-party. Office 365 allows small businesses to customize and extend their productivity and collaboration tools according to their specific needs. In the following, we will develop this section in more depth.

1. Integration with Microsoft applications. Office 365 natively integrates with other Microsoft applications and services, such as OneDrive, Dynamics 365, Power BI and Azure. This allows businesses to take full advantage of the company's solutions. For example, you can automate processes and workflows using Microsoft Power Automate, analyze data with Power BI and store files in the cloud with OneDrive.

2. Integration with third-party applications. It also supports numerous applications, such as Trello, Slack, Adobe Creative Cloud, Salesforce, etc. These integrations allow companies to combine Office 365 functionality with third-party solutions to create a customized work environment tailored to their needs.

3. Connectors and add-ins. This software offers the possibility of using connectors and add-ins that allow users to add additional functionality to their Office applications. Examples include calendar integration, project management or task management. These add-ins can be developed in-house or purchased from Microsoft's application marketplace (AppSource).

4. APIs and custom development. Microsoft has APIs (Application Programming Interfaces) that allow developers to create custom solutions and integrate them with Office 365 applications. This gives small businesses the opportunity to develop custom solutions that fit their specific needs and improve the efficiency of their processes.

One of the key aspects of ensuring the successful migration and use of Office 365 in a small business is having adequate support and training options in place. Microsoft offers a variety of training resources. Online tutorials, webinars and in-person courses can help employees become familiar with the new tools. In addition, Microsoft technical support is available to resolve any issues or concerns that may arise.

As we could already see, Office 365 offers a wide variety of business benefits. However, the decision to migrate to Office 365 depends on different factors. These can be both the specific needs of the company, as well as its objectives or available resources.

This software is specifically recommended for those who are looking for solutions that facilitate remote access, real-time collaboration or greater protection of confidential information.

Remember that in our Licendi online store you can find Microsoft legal licenses for a very competitive price or with a fast support.

You can also write to our chat to help you find the ideal software for your company.