Keyboard shortcuts for Word, Excel, Outlook for Windows

Have you ever wondered how you can speed up your work with the Microsoft Office 365 tools? Do you not yet use the shortcuts offered there? We at Licendi offer you below a list of the most frequently used shortcuts with which you can use these computer programmes more easily and quickly.

It is a fact that computers have become a very important part of daily life, and if you are a regular computer user, you are probably familiar with keyboard shortcuts. Basically, a keyboard shortcut is a combination of one or more keys used to invoke a command in a software or operating system.

This allows you to increase your productivity by accessing commands with just a few keystrokes that you can otherwise only access via a menu, mouse or other means. Keyboard shortcuts on a computer work quickly and make work easier.

Below you will find a list of frequently used key combinations that make it easier and faster to use computer programmes:

Word key combinations:

• Ctrl + A - Marks the entire content of the page.
• Ctrl + B - Bold print of the marked selection.
• Ctrl + C - Copies the selected text.
• Ctrl + X - Cut the selected text.
• Ctrl + N - Open a new/empty document.
• Ctrl + O - Open options.
• Ctrl + P - Opens the print window.
• Ctrl + F - Opens the search box.
• Ctrl + I - Italicise the selected choice.
• Ctrl + K - Insert a link.
• Ctrl + U - Underline the selected choice.
• Ctrl + V - Paste.
• Ctrl + Y - Repeat the last action performed.
• Ctrl + Z - Undo the last action performed.
• Ctrl + G - Search and replace options.
• Ctrl + H - Search and replace options.
• Ctrl + J - Align paragraph alignment.
• Ctrl + L - Aligns the selected text or line to the left.
• Ctrl + Q - Aligns the selected paragraph to the left.
• Ctrl + E - Aligns the selected text or line in the centre.
• Ctrl + R - Aligns the selected text or line to the right.
• Ctrl + M - Indent paragraph.
• Ctrl + T - Hanging indent.
• Ctrl + D - Font options.
• Ctrl + Shift + F - Change the font.
• Ctrl + Shift + > - Enlarges the selected font +1.
• Ctrl + ] - Enlarges the selected font +1.
• Ctrl + [ - Decreases the selected font -1.
• Ctrl + Shift + * - Show or hide non-printable characters.
• Ctrl + (left arrow) - Moves a word to the left.
• Ctrl + (right arrow) - Moves a word to the right.
• Ctrl + (up arrow) - Go to the beginning of the line or paragraph.
• Ctrl + (down arrow) - Goes to the end of the paragraph.
• Ctrl + Del - Deletes the Word to the right of the cursor.
• Ctrl + Backspace - Deletes the word to the left of the cursor.
• Ctrl + End - Moves the cursor to the end of the document.
• Ctrl + Home - Moves the cursor to the beginning of the document.
• Ctrl + Space - Reset selected text to default font.
• Ctrl + 1 - lines with single line spacing.
• Ctrl + 2 - lines with double line spacing.
• Ctrl + 5 - 1.5 line spacing.
• Ctrl + Alt + 1 Change text to heading 1.
• Ctrl + Alt + 2 Change text to heading 2.
• Ctrl + Alt + 3 Change text to heading 3.
• F1 - Open help.
• Shift + F3 - Change the selected text.
• Shift + Paste - Paste.
• F4 - Repeat the last action performed (from Word 2000).
• F7 - Check the spelling of the selected text and/or document.
• Shift + F7 - Activates the thesaurus.
• F12 - Save as.
• Ctrl + S - Save.
• Shift + F12 - Save.
• Alt + Shift + D - Insert current date.
• Alt + Shift + T - Insert the current time.
• Ctrl + W - Close the document.

Excel key combinations:

• F2 - Edit the selected cell.
• F5 - Go to a specific cell.
• F7 - Check the spelling of the selected text and/or document.
• F11 - Create a diagram
• Ctrl + Shift + ; - Enter the current time.
• Ctrl + ; - Enter current date
• Alt + Shift + F1 - Insert a new worksheet.
• Shift + F3 - Opens the Excel formula window.
• Shift + F5 - Opens the search box
• Ctrl + A - Selects the entire contents of a worksheet.
• Ctrl + B - Bold print of the marked selection.
• Ctrl + I - Italicise the selected choice.
• Ctrl + C - Copies the selected text.
• Ctrl + V - Paste
• Ctrl + D - Fill
• Ctrl + K - Insert link
• Ctrl + F - Opens the search and replace options.
• Ctrl + G - Opens the "Go to" options.
• Ctrl + H - Opens the search and replace options.
• Ctrl + U - Underline the selected choice.
• Ctrl + Y - Underlines the selected text.
• Ctrl + 5 - Delete the selected choice.
• Ctrl + O - Open options.
• Ctrl + N - Open a new document.
• Ctrl + P - Opens the print dialogue box.
• Ctrl + S - Save.
• Ctrl + Z - Undo the last action.
• Ctrl + F9 - Minimise the current window.
• Ctrl + F10 - Maximises the currently selected window.
• Ctrl + F6 - Switch between open books/windows.
• Ctrl + Page Up and Page Down - Scroll between Excel spreadsheets in the same document.
• Ctrl + Tab - Switch between two or more open Excel files.
• Alt + = - Create the formula for the sum of all the cells above.
• Ctrl + - Inserts the value of the previous cell into the current cell.
• Ctrl + Shift + ! - Format the number in comma format.
• Ctrl + Shift + $ - Formats the number in currency format.
• Ctrl + Shift + # - Formats the number in date format.
• Ctrl + Shift + % - Formats the number in percentage format.
• Ctrl + Shift + ^ - Formats the number in scientific format.
• Ctrl + Shift + @ - Formats the number in time format.
• Ctrl + (right arrow) - Move to the next section of text.
• Ctrl + Space - Selects the entire column.
• Shift + Space - Select the entire line.
• Ctrl + W - Close the document.

Outlook key combinations:

• Alt + S - Send the e-mail.
• Ctrl + C - Copies the selected text.
• Ctrl + X - Cut the selected text.
• Ctrl + P - Opens the print dialogue box.
• Ctrl + K - Fill in the name/email entered in the address bar.
• Ctrl + B - Bold print of the marked selection.
• Ctrl + I - Italicise the selected choice.
• Ctrl + U - Underline the selected choice.
• Ctrl + R - Reply to an e-mail.
• Ctrl + F - Forward an e-mail.
• Ctrl + N - Create a new e-mail.
• Ctrl + Shift + A - Create a new appointment in the calendar.
• Ctrl + Shift + O - Opens the output tray.
• Ctrl + Shift + I - Open Inbox.
• Ctrl + Shift + K - Add a new task.
• Ctrl + Shift + C - Create a new contact.
• Ctrl + Shift + J - Create a new diary entry.
These key combinations may change from one computer to another, but they are usually the same.
As always, if you have any questions, please do not hesitate to contact us.
Licendi Team
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