11 reasons to switch to Microsoft 365

Microsoft 365 provides the tools your office needs to run smoothly and efficiently and increase your productivity. These applications are customisable, easy to use and intelligent. Office 365 (now Microsoft 365) enables your business to streamline administrative tasks and processes so that everyone in your organisation is on the same page.

With the recent rebranding of Office 365 to Microsoft 365, many people are thinking about switching to this suite. However, drastic changes, such as switching to different work tools, can be a big problem, especially for companies.

This article looks at the benefits of moving to the new Microsoft 365 and shows why it's worth switching, even if you're already using another suite.
Learn the top 11 reasons why you and your business should use Microsoft's market-leading productivity suite, Microsoft 365.

What is Microsoft 365?

Microsoft 365, formerly known as Office 365, is a subscription-based suite of applications that can boost your productivity in every way imaginable. It is a perfect combination of applications for personal and business users.

What sets Microsoft 365 apart from its competitors is its extremely accessible workflow. With location-independent access, you can access files in the cloud and keep changes in sync across all your devices while sharing them with your team.

Collaboration is better than ever before. Collaborate with your colleagues by updating the document you're working on in real time, with in-app chat and feedback. Microsoft 365 keeps the team together, even remotely.

All Microsoft 365 apps are integrated with each other, further enhancing the seamless workflow of the suite. What you start in one app, you can easily transfer to another to use another set of tools.

Office 365 aims to meet the unique needs of individuals and businesses with its powerful services and applications that help you realise your dreams.
Here are the 11 most important reasons for using Microsoft 365

Reasons for using Microsoft 365

The following section is designed to highlight the extensive features and services of Microsoft 365 so that you can easily see why it is beneficial for you or your business to move to this suite. If you are considering doing so, we recommend that you read our article and view the attached infographic to get an idea of the impact of this programme.

1. seamless workflow and integration

Microsoft 365 is undoubtedly the first choice for private individuals and companies who value integration. Once you have started a project, you can work with the same file in different applications of the suite. This expands your arsenal of available functions. For example, if you create a document in Word, you can still insert an organisation chart from Excel.

In addition to integrating with various apps in the suite, Microsoft 365 also lets you use add-ons and other third-party content. Choose from hundreds of thousands of templates, elements, fonts and more.

2. user-friendly interface

From the moment you download and install Microsoft 365, the user interface is easy to understand, even for beginners. With the clean, modern design and implementation of the 'ribbon' toolbar interface, all tools are organised and recognisable. You can even customise your experience with many available settings, accessibility tools and online offline help documents.

Microsoft 365 continues to deliver applications in a seamless way so that each software file is familiar right out of the box. Similar interfaces make learning a new application easier than ever.

3. collaborate and communicate

Have you ever wanted to make a quick correction or suggestion while looking at someone else's work, but found it too cumbersome to explain your reasons? Don't worry, the collaboration and communication tools in the Microsoft 365 suite make it easy to get things done as a team.

You can see in real time who is editing parts of a document, leave editing suggestions and comments, and even chat online in the application with all participants. Changes to a document can be completely undone, while comments can be viewed even after the discussion has ended.

4. access from anywhere

With Microsoft 365, you never have to wonder where you saved a file. With cloud-based storage, you can save projects to OneDrive, making it easy to share and sync files across multiple devices. Access your files from anywhere in the world and make edits that are saved instantly as long as you have a working internet connection.

5. guaranteed operating time

Microsoft 365 offers enterprise-grade reliability. You get access to disaster recovery tools, multiple data centres and automatic failover for a guaranteed uptime of 99.9%. So you can share documents whenever you need to without worrying about service availability.

6. safe environment

The new Microsoft 365 is more secure than any other suite. Security features help protect both individuals and businesses from attacks and unforeseen events. Outlook, for example, has strong email encryption, while other apps let you set strict limits on who can view and edit your documents. All Microsoft 365 data is stored in the cloud to prevent data loss.

7. new functions and bug fixes

Following the renaming of Office 365 to Microsoft 365, the suite has received some additional changes and tools to further improve the range of functions. The new suite will continue to be updated over time with new features, so it's worth investing in it sooner rather than later.

8. multiplatform

Have you ever wanted to work on the same file from your laptop at home, your work computer and your mobile phone? Now you can. Most Microsoft 365 apps work on platforms ranging from Windows operating systems to iOS devices. Combined with cloud-based storage, this is a powerful feature that gives you the ability to work remotely and connect with other people across different platforms.

9. many applications

Standard Microsoft 365 subscribers get many apps as part of their package, Premium subscribers have access to more apps.

Depending on your subscription, your Microsoft 365 may include:

• Excel - An intuitive spreadsheet with numerous applications and automatic functions.
• Publisher - The Publisher application for professional-looking documents
• Exchange - An email and calendar server
• Teams - groups, chat functions, audio and video meetings and more
• Word - The leading word processor with numerous templates and highly customisable features.
• Planner- An all-in-one task organiser that simplifies tasks and breaks them down into manageable sections.
• OneNote - A tool for note-taking and collaboration
• Outlook - An email client and personal organiser and calendar with Zoom/Teams meeting integrations.
• PowerPoint - slide presentations made easy
• SharePoint - Share documents with groups or the whole organisation, edit documents and much more.

Microsoft 365 offers features for many devices, including tablets (Android and iPads), Macs, PCs, iPhones and Androids.

The higher-value versions of the suite also include the following services

• Exchange
• Microsoft SharePoint
• Ms Teams
• Ms Intune
• Microsoft Azure Information Protection

10. affordable

Microsoft 365 is available in different versions and at different prices. All editions require a subscription, with some being cheaper than others depending on your needs. With Microsoft 365 Personal (formerly Office 365 Personal), you get access to apps and services for €54.99 per year, or you can purchase Microsoft 365 Family for €89.99 in our online shop.

11. free and immediate updates

If you have opted for a subscription, you no longer have to spend a cent on updates. All Microsoft 365 apps are kept up to date with automatic updates, so you can take advantage of the latest features and security enhancements at no extra cost.

Conclusion

The renewal from Office 365 to Microsoft 365 is undoubtedly exciting for many users with the list of improvements and new features. We hope that our article could help you decide whether you want to work with the suite in the future or not.

Do you have any questions?

Our support team is here to help 24/7, remember you can always find out more about Microsoft Office 365 on our website.

Write us a comment or give us a call.

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Greetings,

Your Licendi team.